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Forms for Students

Graduate Studies Policies and Regulations Document

Forms for all programs
Application to Graduate - apply for graduation online via WebAdvisor
Change of Grade Form [.PDF, 5.9KB]
Application for a Leave of Absence

Student Fee Appeal
Student Academic Appeal
Voluntary Program Withdrawal
Request for a Certified Document (Confirmation of Enrolment or Graduation) [.PDF]
Graduate in Absentia Form
Graduate Student Annual Progress Report Form - Thesis- and Practicum-Based Students [.PDF]
Graduate Student Annual Progress Report Form - Course- and Comprehensive Exam-Based Students
Graduate Student Change of Status Form [.PDF]
Graduate Student Change of Stream Form
Graduate Studies Registration Form (paper registration) [.PDF]
Personal Information Update Form
Transcript Request Form
Transfer Credit Form
Withdrawal/Course Change Form
Course Registration Form - Register Online
Continuance Term Application Form
Thesis/Practicum/Comprehensive Exam Writing Term Application Form

Forms for Theology Programs:
All Theology Program forms can be found here

Thesis and Thesis Examination Forms:
All Thesis and Thesis Examination forms can be found here 

Canadian University Transfer Agreements
Graduate Transfer Agreement Between Canadian Universities

This agreement is to provide students in good standing enrolled in a graduate degree or diploma program at a CAGS (Canadian Association of Graduate Studies) member university the opportunity to avail themselves of courses offered at another member institution (host) for transfer credit to the program at their institution (home).

The Western Dean's Agreement was established in 1974 as an expression of cooperation and mutual support among universities offering Graduate programs in western Canada. Its primary purpose is the reciprocal enrichment of graduate programs throughout western Canada. This agreement is not intended to preclude other agreements between participating institutions.

The Western Deans' Agreement provides an automatic tuition fee waiver for visiting students. Graduate students paying normal required tuition fees to their home institution will not pay tuition fees to the host institution. Students may be required to pay student, activity, application, or other ancillary fees to the host institution, according to general policies in effect at the host institution. Wherever possible, these fees will also be waived.

Western Dean's Agreement Form

Fully completed WDA authorization forms must be received by the Faculty of Graduate Studies a minimum of 6 weeks prior to the start of the term of enrollment at another WDA participating university.

Depending on the term, the UW Graduate Studies Office would need to receive the completed WDA form by these dates:

  • Fall 2021 and Fall 2021/Winter 2022 terms by July 2021
  • Winter 2021 Term by November 19, 2021
  • Spring/Summer 2022 term by March 16, 2022

Please note that some courses at host universities may require instructor approval prior to applying for the course via the WDA form. In this case, it is the responsibility for the student to check this information at host university and a proof of the instructor approval should be attached with the WDA form.