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Forms for Students

Note that the forms listed below are available through the Faculty of Graduate Studies website: Forms for Students

  • Academic Appeal Form
  • Annual Progress Report Form: Thesis
  • Annual Progress Report Form: Course-Based Program
  • Application for a Leave of Absence
  • Request for a Certified Document (Confirmation of Enrolment or Graduation Letter)
  • Continuance Term Application Form
  • Student Fee Appeal Form
  • Graduate in Absentia Form
  • Personal Information Update Form
  • Registration Form (paper registration)
  • Thesis/Practicum/Comprehensive Exam Writing Term Required Form
  • Transcript Request Form
  • Transfer Credit Form
  • Voluntary Withdrawal from Graduate Program Form
  • Withdrawal/Course Change Form
Canadian University Transfer Agreements

The Graduate Transfer Agreement Between Canadian Universities and the Western Dean's Agreement form are available on Forms for Students.

Thesis Documents and Forms

The following documents are available on Thesis Documents and Forms:

  • Thesis Handbook
  • Thesis Preparation/Examination Timeline and deadlines
  • WinnSpace Thesis Submission Form
  • Thesis Exam Checklist for Graduate Thesis Supervisor
  • Graduate Student and Supervisor Expectation Form
  • Appointment of Thesis Supervisory Committee Form – One GTS
  • Appointment of External Examiner Form – One GTS
  • Thesis Title and Appointment of Examiners Form – One GTS
  • Thesis Examination Information Form – One GTS
  • Appointment of Thesis Supervisory Committee Members form - Two GTS
  • Appointment of External Examiner form - Two GTS
  • Thesis Title and Appointment of Examiners form - Two GTS
  • Thesis Exam Information form - Two GTS
Criteria for Developing and Assessing New Program Proposals

The Graduate Studies Committee will use the following criteria to evaluate and rank proposals for new graduate programs at The University of Winnipeg. These criteria were developed on the basis of The University of Winnipeg Formal Program Proposal form. In order of priority, the criteria are:

1. Quality, including, for example:

  • an assessment of faculty available to teach in a program
  • an assessment of the teaching/learning environment
  • an assessment of the variety of program delivery methods proposed
  • an assessment of the potential of the program for enhancing research capacity in the University.

2. Sustainability, including, for example:

  • an assessment of sufficient faculty to teach and advise in the program
  • an assessment of the ability to attract and maintain funding
  • an assessment of resources and physical space required
  • an assessment of the relation to undergraduate programs
  • an assessment of student and market demands.
3. Distinctiveness, including, but not limited to:
  • an assessment of the design of the program
  • an assessment of its distinctiveness from other programs in the province.
4. Fit, including, but not limited to:
  • an assessment of the fit of the program with the strategic directions articulated by the University.

Approved by The University of Winnipeg Senate, March 12, 2010.

Visiting Graduate Fellow Checklist

Visiting Graduate Fellows (VGF) are graduate students who are registered in graduate programs elsewhere in Canada Visiting graduate fellows (VGF) are graduate students who are registered in graduate programs elsewhere in Canada or abroad, but who wish to work with one or more of faculty members at the University of Winnipeg for a period of a few months up to a year, during which time they would conduct research and/or attend graduate courses.

Students who are applying to the Visiting Graduate Fellow program should be well- advanced in their graduate programs and be ready to function independently in the University of Winnipeg's environment.

VGFs are expected to deliver a presentation on their research to the campus community at least once during the course of their tenure on campus.

Prospective Visiting Graduate Fellow

  • Contact the faculty member with whom you wish to conduct research. The faculty member must agree to sponsor your research
  • The faculty member will initiate the application and will need the following information from you to start the application;
  • Copy of passport;
  • Proof of English Language Proficiency (if applicable);
  • Proof of name change (if applicable).
  • Most recent degree earned, along with the department and institution issuing the degree, and the date issued;
  • Current degree being sought and proof you are a registered student in good standing at your home institution. Please attach copy of a confirmation of current registration or an unofficial transcript or student history;
  • The dates of the intended visit;
  • Short description of the project in which you will be interested to work on with faculty member; and
  • Curriculum Vitae

Faculty Sponsor / Supervisor of VGF
A letter of support recommending the appointment of the applicant as a VGF at the University of Winnipeg, addressed to the Dean of Graduate Studies. This letter should specify:

  • The campus privileges the VGF will be entitled to access – library privileges, Nexus access, university email (it is best to ask only for those privileges the student will require in undertaking their work.
  • The availability of an award or scholarship for the VGF and responsibilities or expectations attached to that award. If this award is to be considered a scholarship and not employment, the supervisor needs to indicate how any responsibilities or expectations contribute to the training and professionalization of the VGF. Please indicate the source of the funding being committed to the VGF.

Study Permit/Work Permit for VGF
A VGF coming for less than 6 months duration does not require a study permit but needs to apply for a visitor VISA. The VGF must meet the following conditions to apply for a visitor VISA:

  • The research is being conducted at a public degree-granting institution or affiliated research institution.
  • They will work for 120 or fewer consecutive days.
  • They have not worked in Canada uner this exemption in within the last 12 months.

A VGF generally needs a work permit for research taking place over more than 120 days. The Human Resource Office will need to complete a Labour Market Impact Assessment (LMIA) Exempt document for Immigration, Refugees and Citizenship Canada (IRCC) in order to allow the VGF to apply for the permit. The compliance fee for filing this document is $230. The faculty sponsor of the VGF may elect to cover this fee for the visiting student.

In case of a VGF on a work permit who decides to take a course of more than 6 months duration while doing their research, it is recommended that they obtain a study permit within Canada prior to starting the course.

Medical Insurance
VGF who require medical insurance can be covered by Guard.me. This coverage is flexible, billed at $1.65 per day and covers them for the duration of their stay. To initiate this coverage, VGF must send the following documents to the International, Immigrant and Refugee Student Services (IIRSS) office at iirss@uwinnipeg.ca

If the supervisor is paying the cost of medical insurance for the VGF, the IIRSS office can sort out the payment internally. If the VGF is paying, they must pay cash upfront to initiate the insurance policy.

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