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Research Scholars

Guidelines for Hosting a Canadian Research Scholar
  1. The faculty member wishing to host is responsible for completing the Research Scholar Appointment Request Form, upon identifying a potential scholar (available below).
  2. The form should be completed by placing an (X) in the appropriate boxes, filling in the blanks, specifying the length of the Research Scholar’s term and confirming availability of funds (if required) to support any expenses associated with the appointment.
  3. The faculty sponsor should then forward the completed form, and CV, and supporting documents (if applicable) to your Chair and Dean to obtain signature approval.
  4. Once the signatures have been obtained, the faculty sponsor should attach the CV and all documents to the form and forward to the Vice-President Research and Innovation for final approval.
  5. A Letter of Invitation will be composed and sent to the Research Scholar for acceptance. Upon receipt of the acceptance, copies of the Letter of Invitation shall be provided to Human Resources, Vice-President Academic, and the President.

Please note that there is no remuneration associated with a Research Scholar status other than office space (if available and may be shared), access to library privileges, email, and printing/copying during your appointment.

Guidelines for Hosting an International Research Scholar

It is suggested that faculty member sponsors and International Research Scholars allow for at least six (6) months of lead time to ensure all documents are in place, due to Immigration, Refugees and Citizenship Canada (IRCC) processing times.

Any discussions related to Immigration, Refugees and Citizenship Canada (IRCC) for a visiting International Research Scholar shall be with Human Resources. It is the responsibility of the Research Scholar to confirm housing/accommodations. The office of the Vice-President Research and Innovation will consult and engage with Human Resources before issuing a Letter of Invitation to the International Research Scholar.

International scholars will require a work permit. While they are exempt from a Labour Market Impact Assessment (LMIA), the University must submit an Offer of Employment and Employer Compliance Fee of $230.00 to IRCC for them to be eligible to apply for a work permit. Upon successful submission, IRCC will issue the Offer of Employment Number required to apply for a work permit.

The process to obtain the Offer of Employment Number:

  • Faculty sponsor completes the above process for hosting a Research Scholar;
  • After the Letter of Invitation is accepted in writing, HR will contact the Research Scholar directly to collect information needed for the Offer of Employment submission to IRCC;
  • HR will submit the Offer of Employment and Employer Compliance Fee to IRCC; and
  • HR will provide the Research Scholar with the Offer of Employment Number required to apply for their work permit.

All questions related to hosting an International Research Scholar should be directed to:

Kareem Alkhaldi
Immigration Consultant, Human Resources

Research Scholar Appointment Request Form

Some faculty colleagues may wish to establish formal links with independent researchers with whom they wish to collaborate. Research Scholars promote the exchange of ideas, research, mutual enrichment and linkages between research and academic institutions.

If you require additional information, please contact:

Bea Spearing
Executive Assistant to the Vice-President, Research and Innovation