Signage Requests

A clear, practical guide for requesting any kind of signage from Facilities. Ready to publish.

What this covers

Requests for: Door/office signs, room numbers, directories Metal or acrylic plaques Vinyl/decals and labels Safety/accessibility signage Removal or replacement of existing signs

Quick steps — what you need to do

1. Define the need
   • What type of sign is required? (e.g., plaque, vinyl, removal)
   • Exact location (building, floor, room number)
   • Required date or deadline and reason
2. Submit your request
   • Complete the Signage Request Form.
   • If you don’t have the form, send an email with the details listed in “Required info” below to the Facilities office.
3. Required info to include
   • Exact location (e.g., Wesley Hall, 3W09 — north door)
   • Sign type and approximate dimensions / material preferences
   • Exact text and any attachments (high-resolution logo, images of location)
   • Requested installation date/urgency
   • Budget code
   • Requester contact (name, phone, department)
4. Facilities review
   • We confirm receipt and create a work order number.
   • We check compliance with University branding and accessibility standards.
   • If information is missing, we will request it.
5. Design / Brand approval
   • If artwork or layout is required, Marketing & Communications will review and approve the proof.
   • We will send you a mockup for final approval.
6. Cost estimate & approval
   • If the sign requires vendor work, we obtain a quote.
   • Proceeding requires budget approval or a purchase order.
7. Production & scheduling
   • Once approved, we place the work order and schedule installation with the Building Services Team.
8. Installation
   • Facilities installs and verifies the sign.
9. Maintenance/removal
   • Report damaged signs to the Facilities office.
   • If an old sign needs removal or storage, indicate this in your original request.