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Writing Tests/Exams under AS Supervision

Accessibility Services (AS) and Deaf & Hard of Hearing Services (DHoHS)


What are Test/Exam Accommodations?

A student's disability or medical condition may impact their ability to take tests/exams under the standard conditions in a classroom or laboratory setting. For example, a student with Cerebral Palsy may find it difficult to write fast and legibly for a three-hour exam. In order to assist this student, AS may recommend access to a computer for tests/exams.

AS invigilators at a computer in a testing room

Other specific examples of test/exam accommodations include:

  • alternate format test/exam (such as a large print copy of the test/exam questions for a student with a visual disability)
  • computer usage for tests/exams with a written component for students with Learning Disabilities to access the spell-check/grammar function or adaptive software to have the questions read aloud to them 
  • extended time to complete tests/exams for students on medications that impact memory

As with any other academic accommodation, test/exam accommodations are selected based on documented need. Students who are thinking of registering with AS must meet with either the Accessibility Coordinator or Accessibility Advisor and provide current documentation so that together you can discuss appropriate academic accommodations.

How to Request Test/Exam Bookings

Starting May 1, 2018 for University of Winnipeg/PACE students:

1. Let your Accessibility Advisor know you are planning to take courses in an upcoming term.

2.  Make sure you have the login information for your:
- WebAdvisor account
- UW Webmail e-mail account

3.  Use your WebAdvisor login info at: www.uwinnipeg.ca/studentasportal

Make sure to request an Accommodation Letter BEFORE you submit your test bookings (by the start of the term, where possible).

4. Visit our student portal information page for more details.

Booking Deadlines/Portal Cutoff Times:

Test/exam bookings: 2 weeks in advance

Test cancellations: 1 week in advance

December or April test/exam bookings: approximately 1 month before start of exam period (deadline is the business day after the final voluntary withdrawal dates for Fall & Winter)

For example:
- December 2018 booking deadline =  Tues. November 13, 2018
- April 2019 booking deadline = Mon. March 18, 2019

Each student who receives test/exam accommodations through AS is responsible for understanding and following the Guidelines re: writing tests/exams with Accessibility Services. 

WRITING TESTS/EXAMS WITH ACCESSIBILITY SERVICES

By requesting to write tests/exams with Accessibility Services (AS), I understand that:

  • I must notify AS immediately if I withdraw from a course or if I no longer need a test/exam booking.

  • I must remind my instructors in advance that I will be writing tests/exams with AS.

- Let your instructors know as soon as possible that you have registered with AS and if there are certain tests/exams you will need to write with us. If they want this verified, they can contact our office.

- AS will contact your instructor directly to obtain a copy of the test and will provide them instructions up to two working days in advance of your test/exam date(s).

  • I am booking tests/exams for the same dates and times as the rest of my class.

- You need the prior approval of your instructor to write tests/exams on a different date or time (i.e. for medical reasons). Ask one of the AS testing staff if this needs to be arranged. AS must receive direct permission from your instructor at least two weeks before your test.

Let AS know immediately if you are booking a test that has a class right after it. Otherwise, you will automatically be scheduled for the regular (class) start time and may miss some of your next class.

  • I should keep a copy of any test/exam information I have already given AS.
  • I should check in at room 1M35 at least 15 minutes before my test/exam start time and bring photo ID.

- If you are ill or running late, you must contact AS by calling 786-9771 as soon as possible.

- You will not be given extra time to compensate for arriving late.

- Contact both your instructor and AS if you cannot attend your exam due to illness, etc.

  • I agree to abide by the same academic and test/exam-writing regulations as when I write with the rest of the class*.

- Before your test starts, show your proctor (invigilator) all the materials and items you will have with you.

- Remove ALL non-permitted items (cell phones, PDAs, MP3 players, purses, backpacks, notes, textbooks, jackets, food/drinks unless allowed in advance for medical reasons, etc.). They will be under staff supervision during your test/exam.

- Ask your proctor if you need scrap paper. You are not allowed to use your own brought from home.

- During your test/exam, breaks are NOT provided for you to: smoke, obtain food/drinks, move/re-park your car or add to your parking meter, make/take phone calls, etc. Make the proper arrangements ahead of time. Pre-approved, medical-related breaks (ie. to stretch) are already counted as part of your total time. 

- DO NOT leave the exam room until you have completed your test/exam and have first notified your proctor that you are finished writing.

- You are allowed to use only the nearest accessible washroom but you must see your proctor before you leave and when you return to sign in and sign out.

*It is your responsibility as a student to review those parts of the General Calendar (or your PACE or Brandon University program's policies) that pertain to Academic Misconduct, Plagiarism and Cheating, Final Examinations, Deferred Examinations, and Examinations – Impersonations.

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