Certificates of Insurance
A Certificate of Insurance (COI) is a document issued by an insurance company or broker that confirms that an insurance policy is in place and outlines its terms and conditions. For example, a standard COI lists the policyholder’s name, the policy’s effective date, the type of coverage, policy limits, and other important details of the policy.
It is standard practice for an organization to request a COI when a third party uses or provides services on their property, as they do not want to assume the risk of costs that might be incurred by the third party. A COI is often a requirement of a rental or service contract.
Certificates Requested by the University
The University of Winnipeg requires a Certificate of Insurance in the following situations and is a requirement in all facility, event and service contracts.
- Service providers
- Contractors or subcontractors
- Tenants
- Facility Rentals for personal, community, cultural or sports activities
- Visiting organization booths or exhibits (career fair or recruitment initiatives).
While University insurance covers all university sanctioned activities for students, staff and volunteers, activities that are not University sanctioned may also require a COI.
The Certificate of Insurance must be provided to the University two weeks in advance of the date required and must include the following:
- Commercial General Liability of $5 million
- Cyber insurance of $5 million for all service providers with access to data
- The University of Winnipeg named Certificate Holder and Additional Insured
- Address of the University of Winnipeg: 515 Portage Ave, Winnipeg, MB, R3B 2E9
- Dates and Description of activity or purpose for COI
- Name, telephone number and email of contact person at the third-party entity/company
If a third party does not have insurance, our insurer HUB provides access to affordable insurance rates. Applications for insurance can be submitted on the HUB website UWinnipeg Facility Rental Insurance page.
Please provide all Certificates of Insurance to the Risk Management office at rms@uwinnipeg.ca. We would be happy to assist you with any questions you may have about the process or requirements.
Certificates Requested by a Third Party
The University of Winnipeg may be requested to provide a COI when participating in off-campus activities or in the provision of services to a third party.
If you require a Certificate of Insurance for a third party, please complete the Certificate of Insurance Request form and return it to the Insurance and Risk Management department at rms@uwinnipeg.ca at least two weeks before the event. Please note that if you have an Agreement, Proposal, or Certificate Request Form that relates to the Certificate of Insurance Request please email us a scanned copy or by emailing to rms@uwinnipeg.ca (please include a reference to attachments with the Certificate of Insurance Request).