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Tips for Protection of Personal Information

Information and Privacy Office


Remember: personal information is recorded information about an identifiable individual

Protecting Personal Information – Do

  • Know which of your records contain personal information
  • Lock up offices and filing cabinets and leave desks clean
  • Use password protection and encryption for electronic personal information
  • Talk to your colleagues about the need to protect personal information
  • Limit access to personal information to only those who need it to do their job
  • Review policies and procedures to better protect personal information
  • Lock your computer when away from your desk
  • Report suspected privacy breaches to the Information and Privacy Officer
  • Destroy personal information securely and completely

Protecting Personal Information – Don’t

  • Collect personal information without a valid reason
  • Keep personal information for longer than is necessary
  • Share personal information with colleagues unless they need it to do their job
  • Disclose personal information except for the purpose it was collected unless you have the consent of the individual or disclosure is permitted for another reason
  • Transmit personal information by email unless it is necessary
  • Take personal information home with you unless it is necessary
  • Give out personal information over the phone/email unless you can verify the identity of the recipient
  • Use personal email for work business