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Collection, Use, and Disclosure of Personal Information

Information and Privacy Office


This page provides a general outline of basic requirements for the collection, use, and disclosure of personal information. However, not all requirements are included.

For prescriptive guidance, consult FIPPA and the Privacy Policy or contact the Information and Privacy Officer.


Collection of Personal Information

The University may collect personal information only if the collection is necessary for an existing function or activity of the University. Collection must also be limited to the minimum amount of information necessary to accomplish the function or activity.

When collecting personal information, the University must also:

  • Notify the individual of the purpose for which the information is being collected
  • Provide the individual with the contact information of an employee who can answer the individual’s questions about the collection; and
  • Collect the information directly from the individual whenever possible.

Use of Personal Information

Generally speaking, FIPPA limits the use of personal information to the purpose for which it was collected – or a directly related purpose – unless the individual has provided their consent for a different use. “Use” refers to the use and sharing of personal information within the University. The use of personal information must be limited to the minimum amount of information necessary to accomplish the purpose for which it was collected.


Disclosure of Personal Information

Similarly, FIPPA limits the disclosure of personal information to the purpose for which it was collected – or a directly related purpose – unless the individual has provided their consent for a different disclosure. “Disclosure” refers to the sharing of personal information outside the University. Disclosure must also be limited to the minimum amount of information necessary to accomplish the activity or task. Other instances where disclosure may be permitted include, but are not limited to:

  • If disclosure is authorized or required by another enactment of Manitoba or Canada
  • To the Government of Canada in order to facilitate the monitoring, evaluation, or auditing of shared cost programs or services
  • For the purpose of determining or verifying an individual’s suitability or eligibility for a program, service, or benefit
  • Where disclosure is necessary to protect the mental or physical health or the safety of any individual or group of individuals
  • For the purpose of complying with a subpoena, warrant, or order issued by a court with jurisdiction
  • For law enforcement purposes or crime prevention; or
  • For contacting a relative or friend of an individual who is injured, incapacitated, or ill.