The University of Winnipeg Class Specification

Classification:  Administrative 3                                                                              Revision Date: April 2005
Unit:  AESES
Hay Point Range:   401 - 470

CHARACTER OF THIS CLASSIFICATION LEVEL

In positions at this level, incumbents provide specialized administrative responsibilities or administer a complex program, unit or area within a unit and regularly act as representatives of their unit and/or the University.

Under general direction, incumbents are required to exercise considerable initiative and independent judgement in interpreting and administering policies and regulations within broad guidelines.  The supervision of other employees at the same or lower levels is a normal requirement at this level.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES WHICH ARE INTENDED TO ILLUSTRATE THE CHARACTERISTICS OF THIS CLASSIFICATION LEVEL AND SHOULD NOT BE INTERPRETED AS A DESCRIPTION OF ANY ONE INDIVIDUAL POSITION WITHIN THIS CLASSIFICATION LEVEL
  1. Provides counselling and advice to current and prospective students including contract and special needs students, on academic programs and degree and graduation requirements, and authorizing and monitoring students' progress in academic programs taken here and at other institutions
  2. Coordinates a specialized program(s), project, process, system(s), operation(s) or event(s) which could include: developing, improving, selecting providers, instructors, sponsors, workers and/or speakers; purchasing supplies, materials and equipment; developing training, educational or promotional materialsand marketing activities; fund raising and donor relations; coordinating support services and implementing and evaluating its success
  3. Evaluates academic credentials to assess eligibility for admission and/or transfer credit, authorizes letters of permission for coursework to be taken at another institution, monitors fulfillment of conditions for special admission and maintains records of transfer for courses offered at other institutions
  4. Assesses and evaluates: academic programs of probationary students, course overloads, course withdrawals and authorizes related documentation
  5. Provides personalized attention, arranges support services for students with special needs and contract students from other countries, or refers students to other University programs and services based on assessment of need
  6. Provides research, development, implementation and interpretation on policies, procedures and regulations, resolving exceptions to the rule
  7. Acts in an advisory capacity on appeals and participates in the decision-making process with regard to the disposition of appeals
  8. Plans, delivers, assesses and evaluates programs, projects, information systems and processes; researches, analyzes, compiles, writes and presents materials, statistics and reports and makes recommendations to University administrators and committees for courses of action or changes and improvements
  9. Develops and presents informational seminars both on and off campus
  10. Develops and monitors records and budgets and makes financial projections of income and expenditures
  11. Obtains, arranges and administers University and/or externally sponsored programs, projects and processes, including related funding
  12. Represents students' interests within the University and acts as an advocate
  13. Collects, updates and analyzes data, statistics and records and participates in developing new computer applications for the function, department or area
  14. Coordinates activities and projects with other University departments and/or external institutions, agencies, etc., developing and maintaining effective working relationships and may establish, coordinate and/or represent a department on committees or represent the University with external organizations, government, etc.
  15. Initiates buying processes on behalf of The University of Winnipeg involving: contacting suppliers, doing cost/quality comparisons, maintaining product and price lists, monitoring inventory and adjusting computerized records accordingly, placing and tracing orders, etc.
  16. Provides orientation, training, recommends hiring, assigns and reviews work and conducts performance reviews of other employees at the same or lower levels
  17. Formulates policy recommendations to deal with both current and potential issues
  18. Receives and responds to internal and external requests for information
  19. Administers the operation of an area including: supervision, policies/guidelines, short/long term planning
  20. Keeps up to date on University policies, procedures and regulations; technology and issues in higher education
  21. Performs other related duties as required or assigned
QUALIFICATIONS REQUIRED

The minimum qualifications necessary for acceptable (satisfactory) performance are:

Level of Formal Education 

  • Undergraduate degree in a related discipline
Experience 
  • Three years of directly related administrative experience
  • or
  • An acceptable equivalent combination of education and experience
  • A good working knowledge of University regulations, programs and procedures as they relate to the program/function
Skills and Abilities 
  • Well-developed oral and written communication skills with ability to provide academic counselling and develop and present informational materials
  • Ability to make sound independent judgements and demonstrate problem-solving abilities
  • Ability to establish and maintain effective working relationships with various levels of internal and external contacts
  • Some positions may require demonstrated abilities to supervise other employees at the same or lower levels
Physical Requirements 
  • Capable of performing the duties as assigned