The University of Winnipeg Class Specification

Classification:  Administrative 2                                                                               Revision Date: April 2005
Unit:  AESES
Hay Point Range:   341 - 400

CHARACTER OF THIS CLASSIFICATION LEVEL

In positions at this level, incumbents perform specialized administrative duties or administer a program, unit, or area within a unit and, at times, act as representatives of their unit and/or the University.

Under general direction, incumbents are required to exercise considerable initiative and independent judgement in advising and recommending on policies and procedures, analyzing and solving problems and initiating solutions.  The supervision of other employees at the same or lower levels may be a requirement. 

CHARACTERISTIC DUTIES AND RESPONSIBILITIES WHICH ARE INTENDED TO ILLUSTRATE THE CHARACTERISTICS OF THIS CLASSIFICATION LEVEL AND SHOULD NOT BE INTERPRETED AS A DESCRIPTION OF ANY ONE INDIVIDUAL POSITION WITHIN THIS CLASSIFICATION LEVEL
  1. Applies, interprets and implements policies, procedures and regulations, makes decisions when authorized and provides counselling and advice to staff, students and the public
  2. Coordinates individual or recurring specialized program(s), project(s), process(es), system(s), operation(s) or event(s) which could include: developing, improving, selecting providers, instructors, sponsors, workers and/or speakers; purchasing supplies, materials and equipment; developing training, educational or promotional materials and marketing activities; coordinating support services and implementing and evaluating its success
  3. Oversees and/or maintains records, data and accounting requirements associated with a function including authorizing expenditures
  4. Prepares and presents reports summarizing relevant data, statistics and recommendations
  5. Initiates correspondence and responds to inquiries related to a function which may include developing, coordinating and distributing information to contacts - ie: decisions, publications, calendars, promotional newsletters and materials, posters, etc.
  6. Researches, develops and implements departmental policies, procedures, strategies; provides input in planning departmental programs and policies
  7. Coordinates and participates in preparing the budget for an area including assisting in budgetary estimates, maintaining and monitoring budget records on a regular basis, etc.
  8. Keeps abreast of new developments that relate to the program, function or area
  9. Acts as liaison with other University departments and/or external organizations, developing and maintaining effective working relationships and may establish, coordinate and/or represent the department on various committees both internally and externally
  10. Allocates space and may coordinate production of academic timetables for all academic sessions that best utilize space, people and resources and academic calendars that are accurate and complete
  11. Coordinates and participates in special projects and events as assigned (eg: convocations, conferences, registrations, etc.)
  12. Supervises other employees at the same or lower levels which may include recommending hiring, training new staff, planning and scheduling work, reviewing performance, resolving work problems and keeping related staff records
  13. May conduct Health and/or Safety investigations and/or tests on systems, facilities, environments, etc.
  14. Performs other related duties as required or assigned
QUALIFICATIONS REQUIRED

The minimum qualifications necessary for acceptable (satisfactory)  performance are:

Level of Formal Education

  • Undergraduate degree in a related discipline
Experience
  • Two years of directly related administrative experience
  • or
  • An acceptable equivalent combination of education and experience
  • Good working knowledge of University regulations, programs and procedures as they relate to the program/function
Skills and Abilities
  • Good organizational abilities and demonstrated abilities to plan, coordinate and establish work priorities and deadlines
  • Effective oral and written communication skills with ability to provide informational counselling and develop and present informational materials
  • Ability to make sound independent judgements and utilize problem-solving abilities
  • Ability to establish and maintain effective working relationships with various levels of internal and external contacts
  • Some positions may require demonstrated abilities to organize, assign and supervise the work of other employees at the same or lower levels
Physical Requirements
  • Capable of performing the duties as assigned