Search

COVID-19 Graduate Student Supports and FAQ

Graduate Studies


The Faculty of Graduate Studies (FGS) staff are currently working from home and will continue to work for you as best as possible under these circumstances. Your requests will be addressed based on priorities and time-sensitivity. Thank you for your patience. Please visit here for contact information. 

For Student Supports and Resoruces, please visit here for information.

The University continues to follow the advice of the Public Health Agency of Canada and Manitoba Health as they monitor, gather information, assess risk and recommend evidence-based approaches for health care providers and precautions for returning travelers.

Manitoba’s response aligns with that recommended by the Public Health Agency of Canada (PHAC) and being implemented by most Canadian provinces.

If you have concerns about contracting COVID-19, you may wish to access the Manitoba COVID-19 screening tool posted online by Shared Health Manitoba. 

For more information, please visit the Province of Manitoba and Government of Canada websites. These sites are being updated regularly with up-to-date, accurate information.  

(Updated Jan. 27, 2021)

Below is a list of Graduate Student Supports and FAQ


Grading Options for Fall 2020 Term

Regular grading is the default option for all students, where the grades students earn are displayed on their transcript as in any other term. Please note that it is better to use your original earned grades on your transcripts unless a grade is significantly lower than you expected. If this is the case, you have two options:

  • Option 1 Revised GPA – You may request to have your final grade in a course appear on your transcript but not count toward your GPA. A notation will be added beside the grade to indicate that it is not included in the GPA calculation. It is there, however, to be used as a prerequisite for other courses as required.

Please note that other post-secondary institutions or professional bodies may not recognize this exclusion of some courses for the calculation of your GPA. All institutions have their own processes for admissions, and may include the course in their adjusted GPA even if UWinnipeg does not.

  • Option 2 Pass/Fail Grade – You may choose a pass/fail option (Standing or Fail) rather than having a grade displayed on a transcript. If you choose this option, you will receive an S (Standing) on your transcript instead of a grade, provided you passed the course. In the case of graduate courses (7000 courses), you must earn a minimum of a C+ in order to request a notation of Standing. GPA is not lowered or raised with this option.

Please note that S (Standing) will not meet the requirement as a prerequisite course if a minimum grade higher than a C+ is required in one course before taking subsequent courses. S (Standing) cannot be used to meet the requirement to achieve a minimum grade of B (3.0) in all core courses in your program. S (Standing) cannot be used to meet the requirement of maintaining a minimum academic standing in your graduate program. For these reasons, option 2 is unlikely to benefit graduate students in most situations. 

Please see the Graduate Studies Policies and Guidelines at https://www.uwinnipeg.ca/graduate-studies/current-students/policies-and-guidelines/section-6/index.html for more information about minimum academic standing.

Making a Request for a Grade Change

Final grades will be available on WebAdvisor on January 27, 2021. You have until February 12, 2021 to make your decision and submit your request for either Option 1 or Option 2.

Your instructor will not make these changes to your record. You must complete an Alternate Grade Form and send it via your UWinnipeg webmail to Student Central at studentcentral@uwinnipeg.ca.

You must consult with your Graduate Program Advisor or your Graduate Program Chair and get their sign-off on your request form, indicating that you have been advised of the potential ramifications of your choice and that you qualify for the request you are making. Some important issues you’ll want to consider are listed under the Please note sections above.

If you change your mind about your request, you can submit a grade appeal to Student Records by March 10, 2021, to be considered by the academic department in which you took the course.

Students in a Joint Master Program with the University of Manitoba

Since registration and grading in your program are administered by UManitoba, you should consult your Graduate Program Chair for advice and refer to the Graduate Studies FAQs at UManitoba.


Remote Learning

In keeping with public health advice and post-secondary institutions across Canada, UWinnipeg will deliver the bulk of its educational instruction through alternate modes of delivery for the fall term. The Zoom Video Conference Platform is one of these modes. To access the Zoom lectures, you will need:

  • a computer with access to high speed internet
  • speakers/earphones to be able to hear the instructor
  • microphone and/or webcam to be able to participate with audio and/or video if required - text chat may be used if your instructor has enabled this function

Visit the Zoom Help Centre for a list of computer requirements including operating systems, devices, and browsers.

Please visit the Remote Learning FAQ for more information.

Thesis Examinations

Supervisors may continue to schedule oral examinations to be conducted electronically using the Zoom Video Conference Platform. Please refer to the document entitled "Thesis Examinations Guideline for Video Conference Examinations for Students and Supervisors" for procedures that will facilitate the experience or contact Dylan Jones (d.jones@uwinnipeg.ca) for further information. 

Please visit Zoom Training Resources for help on how to effectively use Zoom.


Student FAQ

Planning for the re-opening of campus is well underway.  We are developing a strategy that involves a series of phases to enable specific teaching and research activities which cannot happen remotely. More information will be provided as it becomes available.

Please visit the University of Winnipeg's Student FAQ for the latest updates.

Student Support Services

Student Services is offering information and supports remotely. Please contact us at:

For more Student Services and Resources, please visit here.

Library Pickup Service

Though the facility will remain closed throughout the remainder of 2020, the Library is preparing a pickup service for faculty, students, and staff to retrieve books during the fall term. This will occur in two phases:

  1. Faculty, staff, and graduate students will be able to pickup print items from the collection. This initial phase is intended to trial the process and give faculty and instructors access to materials needed for course planning. Visit library.uwinnipeg.ca/pickup for full details.
     
  2. In mid-September all service will switch to a smart locker system that will be installed near the main floor escalators in Centennial Hall. At this point service will be expanded include to undergraduate and collegiate students. The process and timing for this phase will depend on campus access policies and installation timelines, which are still being developed.

For current updates: Library Pickup Service


International Students

If you have questions about travel restrictions, immigration rules, health coverage or anything else related to your studies, please contact iirss@uwinnipeg.ca.

Post-Graduate Work Permit (PGWP) 

Universities Canada is pleased to share that Immigration Refugees and Citizenship Canada has announced further flexible measures for the Post-Graduation Work Permit Program for international students who are currently studying online from abroad:

IRCC Web notice:https://www.canada.ca/en/immigration-refugees-citizenship/news/notices/pgwp-eligibility-measures.html 

Backgrounder:https://canada.ca/en/immigration-refugees-citizenship/news/2020/08/facilitative-measures-to-support-international-students-affected-by-the-covid-19-pandemic.html 

 

The announcement includes the following three new measures: 

  1. Students may now study online from abroad until April 30, 2021, with no time deducted from the length of a future post-graduation work permit, provided 50% of their program of study is eventually completed in Canada. 
  2. Students who have enrolled in a program that is between 8 and 12 months in length, with a start date from May to September 2020, will be able to complete their entire program online from abroad and still be eligible for a post-graduation work permit. 
  3. Students who have enrolled in a program with a start date from May to September 2020 and study online up to April 30, 2021, and who graduate from more than one eligible program of study, may be able to combine the length of their programs of study when they apply for a post-graduation work permit in the future, as long as 50% of their total studies are completed in Canada. 

For more information regarding Study Permits and the PGWP, please visit the International Student FAQ.

Immigration and International Students (COVID-19 Changes)

Below is a link to a seminar hosted by Ali Raza (Immigration Student Advisor) that highlights current changes to Study Permits, entering Canada, and other areas of interest concerning Immigration and International Students. 
https://www.youtube.com/watch?v=FUENUM7jTbg
 
Disclaimer:
Information in webinar recording is updated as of August 7th, 2020 and is meant for general information. Individual student situation may require further assessment. It is recommended that students contact Immigration, Refugees and Citizenship Canada (IRCC) or an  immigration advisor at campus to review their specific case. Canadian immigration regulations, policies, and procedures may change without notice. For the most current information, please visit the IRCC Website at:
https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#exemptions

Global Affairs Canada Information for International Students

Global Affairs Canada’s International Education Division is pleased to provide the following information and guidance that may be of assistance to international students. The resources listed provide information on study permit-related issues, as well as travel restrictions and exemptions that may affect international students, and Government of Canada programs for which international students may be eligible.

To access their resources, please visit: Global Affairs Canada Information for International Students


TRAVEL/QUARANTINE

Can I travel to Canada for my studies?

Travel and border restrictions are determined by the Government of Canada

To be able to enter Canada as an international student, you must meet 2 requirements:

  1. Attend a Designated Learning Institution (DLI) with an approved Covid-19 readiness plan, AND
  2. Must have a valid study permit, or have been approved for study permit (applies to all students, including those coming from the US)

You may also be asked by airlines to show proof that you are exempt from travel restrictions. Therefore, students are advised to request a travel support letter from International Immigrant and Refugees Student Services 2-3 weeks before departure by contacting iirss@uwinnipeg.ca. The letter will mention your enrolment in the current/future term, health insurance coverage through The University of Winnipeg and confirm that you are coming to attend a DLI that is approved for COVID-19 readiness plan.

Effective January 7, 2021 travelers to Canada are required to present a negative COVID-19 test result to airlines before boarding. Please contact an accredited lab in your country to take a PCR (polymerase chain reaction) test no earlier than 72 hours before departure. Note that for some countries in Latin America/the Caribbean region, tests may be taken up to 96 hours in advance, until January 14. For full details about COVID-19 pre-departure testing and air transport, see Transport Canada.

The University of Winnipeg is on the Approved DLI list, and is eligible to welcome international students. You must be registered for courses in current/upcoming term (recommended) to travel Canada at this time. If you have deferred your start date, do not make any travel plans yet.

A border services officer will make the final decision on whether your reason for travelling to Canada is non-discretionary or non-optional. For more details, visit their website.

The ArriveCAN app has been made mandatory to enter travel information / quarantine plan / COVID-19 symptoms before departure and after entering Canada. The quarantine plan provided through the app should support information provided to border officers upon arrival in Canada.

If you travel to Canada under an exemption, you will be subject to a mandatory 14 day  Quarantine. These updates are as of January 7, 2021. Students are encouraged to visit IRCC website for the most up to date information.


Travel Grants

In light of the COVID -19 pandemic and the implementation of the health and safety measures that have caused either the cancellation or postponement of this season’s academic conferences, the Faculty of Graduate Studies has decided to provide the travel grant award winners with three options so that they may still use their travel grant award. This opportunity is extended to all students who won Travel Awards, whether or not they graduate before they take up their award.

 

  1. Reimbursement of non-refundable costs. The student would need the original receipts (conference, airfare) which would then be applied against their travel grant award.

 

  1. Deferment of the travel grant to use for another conference within the next academic year (before the end of August 2021). To use this option, the student would need to send us notice via email of their new destination and budget, along with a confirmation from their supervisor that the substitute conference is significant to their work.

 

  1. Underwriting the costs of an open access publication or attendance at a virtual conference. If you need any information regarding open access publications, please contact the Scholarly Communications and Copyright Librarian, Brianne Selman, b.selman@uwinnipeg.ca and/or Dylan Jones d.jones@uwinnipeg.ca. For some general OA resources, please visit: https://libguides.uwinnipeg.ca/c.php?g=124956&p=817284

 


English Language Proficiency Test

My English exam centre is closed, what are my options?

Students will still need to meet the English Language Requirements of the university.

The University of Winnipeg is accepting on a trial basis for Spring & Fall intake of 2021 the Duolingo English Test to meet the English Language Requirement for admission. A minimum score of 115 is required. 

For more information, please visit the Duolingo English Test.