Mail Services

Facilities Management

Kevin Yumul, mailroom

Kevin Yumul, mailroom

Our mailroom is available Monday to Friday, from 8:30 am to 4:30 pm. Closed for lunch 12:00 pm - 1:00 pm.

Mail Pickup times

UPS: 1:30 pm
Canada Post Parcels: 2:00 pm
Canada Post Lettermail: 3:00 pm

Mail dropped off past these times will result in pickup the next business day.


Internal Mail

Every weekday morning/early afternoon, the Mailroom will make daily rounds around campus to drop off any mail that has been received the previous business day. They will also pick up any internal and external mail that are ready to be delivered or stamped. Time of arrival to individual departments will be consistent on a day to day basis.

Note: Any internal mail picked up will be delivered the next business day (if urgent we advise to drop off internal mail individually)

*To avoid possible mishandling of internal mail, cross off the previous receiver/location of mail. Then make your entry below it (next column or page if applicable) in clear writing.

Throw out any empty internal envelopes if they are badly damaged or have run out of writing room for entries.

Any external mail that is picked up will be stamped and received by Canada Post on the same day. Please visit the Canada Post website to view expected delivery times. 


External Mailout

To ensure that your mail gets to desired location, please make sure labels and printing is legible. We also advise to have on the top left corner a return address (Department Name, 515 Portage Avenue, Winnipeg, Manitoba, R3B 2E9) as this helps us with sorting if your mail is returned to campus.

To avoid any errors with mailouts, the Mailroom will only be responsible for placing the correct postage for external mail.

We request that you separate all Canada, U.S.A., and International mail individually to help the Mailroom with postage costs as charges are different for each destination.

The Mailroom is equipped to handle bulk mailouts. It helps if the sender stacks mail on top of each other with the flap open. This allows our machine to stamp and seal envelopes quickly and efficiently with minimal errors.

Example Return Address:
Department Name
515 Portage Avenue,
Winnipeg, Manitoba,
R3B 2E9


Department Charges

By default, the Mailroom will charge accounts according to department name on the return address unless advised otherwise.


Oversized Mail/Parcel Delivery

Any mailout weighing more than 500 grams (0.5 kg) will be classified as oversized/parcel and will require a barcode shipping label that the Mailroom can provide.

By default, the Mailroom will choose the cheapest option for shipping (Expedited Parcel). This will also be the slowest option of delivery due to its cost. A tracking number is available upon request, with extra charges if the receiver is required to sign for the parcel.

If mail/parcel delivery is time sensitive, please indicate that to the Mailroom. They can inform you of estimated delivery dates for faster delivery services.


UPS deliveries

All UPS waybills will be the responsibility of the individual departments.  Please check with your department assistant on this matter.

The Mailroom can provide any shipment requiring UPS envelopes and packing slips.



Can I send mail if there's already postage(stamps) on it?
Yes, you can place it in your department outgoing mailbox or drop it off at the Mailroom (1C29).  There is also a designated silver mailbox on the first floor and drop off mail slots on the 2nd, 3rd, and 4th floors located by the Centennial elevator.

Do I have to seal the envelopes?
No, the Mail Room is equipped to do that for you. It is also acceptable if they are sealed.

Where do I get empty Internal Mail envelopes?
Email or to request more.



Kevin Yumul - Mailroom Coordinator - 204-786-9703
Mark Sigvaldson - Shipper / Receiver - 204-786-9017
Steven Hyndman - Shipper / Receiver - 204-786-9700