Technology Solutions Centre

GroupWise Vacation Rule

When people take vacations they often like to reply to mail items letting others know that they are currently away. In GroupWise you can do that by creating a vacation rule. The following are instructions on how to create such a vacation rule.

Click "Tools", "Rules", "New". Type a name for the rule.

Under "When Event Is" make sure "New Item" is selected, and “Received” is selected.

Under "Item Types", select the item types you want to reply to usually just "Mail".

Click “Define Conditions”.
In the first pop-up menu, click "All Fields", then find and click "Delivered".

To the right of where you chose "Delivered" there is a small button, containing "=" and up and down arrows.  Click that button and select "On or After Date", then in the next box, replace the date that appears with the date you're leaving.

In the last pop-up menu, click "And" to start another row.

This row is similar to the first one, but will define the end of your vacation.

Once again click "All Fields" and then click "Delivered".  Again, click the button to the right of "Delivered" and select "On or Before Date", then in the next box, replace the date with the day you're returning.

The last box should say "End". Now click "OK"

Go down to “Then Actions Are”, and click "Add Action", "Reply". Make sure "Reply to Sender" is selected, then click OK.

Type your subject "On Vacation" or whatever you choose, and then your message and click "OK".

Click “Save”, “Close”. That's it.

If you receive a lot of junk mail you might want to edit your rule to not reply to junk mail items. If your junk mail has a header of S-P-A-M it is easy to configure your vacation rule filter not to reply to those items. Those instructions are available here.

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